Manage Timesheet Schedules Screen

Use the Manage Timesheet Schedules screen to provide the starting and ending dates for timesheets and to provide the scope of a specific period. Timesheets are signed and approved according to the timesheet schedules. You should set up timesheet schedules before you enter employee history information.

Examples of schedules are "Weekly," "Bi-weekly," "Semi-monthly," and "Monthly." Deltek Time supports multiple schedules, so it is possible to have a Weekly schedule ending on Friday and a Weekly schedule ending on Sunday along with a Semi-Monthly schedule.

Note: You must save the Timesheet Schedule Code and Description for new schedules before adding schedule year and period information. Once you save the Code and Description select the Create Year function to add this information.

Location

To display the screen, complete the following steps:

Click Time & Expense > Time > Time Controls > Manage Timesheet Schedules.  

Contents

Timesheet Schedules Fields

Field	Description
Code	You can add a record by selecting New and entering a 10-character, uppercase alphanumeric code for the timesheet schedule. Each timesheet schedule must be unique. The timesheet schedule code must begin with either "B," "S," "M," or "W" to match schedules used in GCS Premier.
Description	Enter a timesheet schedule description of up to 30 characters. Because they are used in drop-down boxes and as column headings for reports/inquiries, make descriptions as short as possible and properly capitalized. Each timesheet schedule description must be unique.
Current Year	If you are returning from the Create Year dialog, the year from that dialog will display as the default current period in the field. If you have set up multiple years for this schedule, the years will display as other choices in the drop-down box.
Current Period	If you are returning from the Create Year dialog, "001" will default as the period in the field. The periods available in the drop-down box will all be existing periods for the timesheet schedule and year. Select the period you want as the current period.
Buttons	The Timesheet Schedules buttons appear at the top of the screen. New - Click to add a new schedule. Copy - Click to copy a schedule. Delete - Click to delete the currently-displayed schedule.

Timesheet Schedule Periods

Note: With the release of Deltek Time\Expense\Self Service 7.0, you can directly edit the various check boxes in the table without using the Edit option.

Field	Description
Period	Enter a unique period for this timesheet schedule.
Start Date	Select the start date for this period from the Calendar Lookup.
End Date	Select the end date for this period from the Calendar Lookup.
Open	Select this check box to indicate that the period is open. This check box is initially unchecked.
Modify Missing	Select this check box if the missing timesheets can be added. This check box is initially checked.
Modify Signed	Select this check box if the signed timesheets can be changed for this period. This check box is initially checked.
Modify Approved	Select this check box if the approved timesheets can be changed for this period. This check box is initially checked.
Modify Processed	Select this check box if the processed timesheets can be changed for this period. This check box is initially checked.
Modify Rejected	Select this check box if the modified timesheets can be changed for this period. This check box is initially checked.
Period Text	If you entered text to be shown after the period ending date in the Timesheets screen and when timesheets are printed, that text is displayed in the Period Text column. To enter period text for a period, select that period and click Edit Period. You can also enter period text when you add a new period to a timesheet schedule. Here are two ways you might use period text: To display the fiscal week: 07/14/2007 (28) To indicate the payroll week when, for example, you have weekly timesheet periods and bi-weekly payroll: 07/14/2007 (Week 1) If Allow Timesheet Period Text is not checked in the Time Configuration screen, the grid does not contain a Period Text column, and you cannot enter period text for timesheet periods. Note: If employees create offline timesheets, the period text is also shown with the period ending dates in the offline timesheet spreadsheets. The timesheet schedules must match the timesheet cycles configured in Deltek Costpoint. Note: You cannot delete a timesheet schedule if it is set as the default Timesheet Schedule in the Links/Defaults tab of the Configuration screen, if it has been used for an employee in the past, or if it is being used on a current timesheet.
Buttons	The Timesheet Schedule Periods buttons appear at the top of the table. New - Click to add a new schedule period. Copy - Click to copy a schedule period. Delete - Click to delete a schedule period.